Every empty chair is a patient who didn’t get care
Roughly 40% of provider appointments are missed or never filled. Funnel Dynamics prioritizes every patient inquiry, books it into a time the patient is most likely to keep, and flags whoever slips—so your team always knows who to work next, and fewer patients fall through.
The chair is paid for whether or not anyone sits in it
The room, the clinician and the equipment are already on your books. When an inquiry goes unanswered or a patient doesn’t come back, you carry that cost twice— once as an empty hour, and once as a patient who never got seen.
Of provider appointments are missed or never filled
The cost of those missed and empty appointments each year, nationally
Of patients book with whoever answers them first
Higher contact rates when a practice answers an inquiry within 5 minutes
Qualify, Schedule, Nurture
Three things your practice gets for every patient who inquires—on the capacity you are already paying for.
Prioritize every inquiry
Everyone who inquires gets prioritized. The ones who need an answer today go to the top of your team’s list, so nobody sits behind whoever happened to call first.
What changes
Every patient inquiry ranked, none left sitting in a queue
Schedule a time they can keep
Each patient is booked into the appointment time they’re most likely to be able to keep, read live from the schedule your practice already runs—and gaps get surfaced for backfill when plans change.
What changes
Fuller schedules, fewer gaps to backfill by hand
Nurture the ones who slip
A patient who misses an appointment is a patient who didn’t get care. Missed and cancelled visits are flagged for rebooking, with who to work first, instead of quietly falling off the schedule.
What changes
Missed visits rebooked instead of forgotten
Funnel Dynamics works out who your team should work next, and when. Your practice does the talking, on the phones and messaging tools it already runs.
From first inquiry to a kept appointment
Qualify, Schedule, Nurture—one continuous loop, running on the systems you already have.
Prioritize every inquiry
Every patient inquiry is captured and ranked the moment it arrives, whichever channel it came in on, so the ones who need an answer today sit at the top of your team’s list.
"Nobody sits in a queue your team never gets to"
Schedule a time they can keep
Live availability is read from the practice management system you already run, and each patient is booked into the appointment time they’re most likely to be able to keep.
"A time that fits the patient, not just the calendar"
Nurture the ones who slip
Cancellations and missed visits are flagged for rebooking the same day, and the freed slot is matched to someone waiting rather than left empty.
"Followed up instead of forgotten"
Built for provider practices
One platform, tuned to how patients actually book, cancel and come back in each kind of practice.
Dental Practices & DSOs
Hygiene recall, treatment-plan follow-up and new-patient inquiries, prioritized across every location on the practice management system you already run.
Med Spas & Aesthetics
Consultation requests ranked so the hottest get worked first, booked into a time the patient can keep, and flagged when a treatment plan stalls.
Physical Therapy
Plan-of-care visits are only useful if patients finish them. Missed sessions are flagged for rebooking before a course of care lapses.
Specialty Practices
Referral inquiries surfaced the same day, consults scheduled into the right provider’s calendar, and no-shows flagged and rescheduled instead of written off.
The same engine works for other appointment-based businesses. Healthcare is where we are today.
The gap between your CRM and your PM system
Your CRM knows a patient was interested but not whether they turned up. Your practice management system owns the schedule but knows nothing about the patient before they book. Funnel Dynamics works in the space between them.
Become a design partner
See it running on your own schedule, get founding pricing, and shape the roadmap.
Hands-on onboarding
White-glove implementation on the practice management system you already run
Founding pricing
Preferred pricing locked in as you add locations
Direct input into product
Influence the roadmap and feature development
Measured against your own baseline
We record your current numbers before go-live and report the delta
How design partnerships work
Pilot
Start with one location and expand as results land
Feedback
Share input on the product as we build alongside you
Data
Share de-identified performance data to sharpen the models
Built for healthcare from the first line of code
The BAA, the audit status and the subprocessor list are ready before you ask for them. Your compliance review is a step, not a project.
Compliance-native
PHI handled to the standard healthcare requires
- HIPAA-compliant handling of PHI, with a BAA in place
- Encryption in transit and at rest
- Role-based access controls
- Comprehensive audit logging
- SOC 2 Type II audit in progress
- Written nondiscrimination commitment
Built to run in a clinic
Steady through a full day of appointments
- Redundant infrastructure across availability zones
- Automated backups and tested disaster recovery
- Continuous system monitoring and alerting
- Availability and response-time commitments agreed in your contract
- Your PM system stays the source of truth for the schedule
Integrate, don’t rip and replace
Live in 30–60 days on the systems you already run
- Pre-built connectors for the major PM and EHR systems
- REST API for anything custom
- Webhooks for real-time schedule sync
- No migration, no change to how your team books
- White-glove implementation included
Nondiscrimination
Funnel Dynamics decides the order and timing of a practice’s outreach. It never decides whether a patient gets care, and it is not used to screen or deny access.
Read the security and compliance detailFrequently Asked Questions
What practice operators and their compliance teams ask first
Have more questions?
Contact us